Bylaws

 

 

1.01 CLASSES OF MEMBERSHIP

A. Club membership shall be divided into the following classes:

1. Regular member

2. Associate member

3. Youth member

4. Honorary member

 

1.02 MEMBERSHIP QUALIFICATIONS

A. Regular Member

1. Any person who holds a valid amateur radio operator’s license.

B. Associate Member

1. Any person with a noncommercial interest in amateur radio

C. Youth Member

1. Any minor (under 18 years of age) who holds a valid amateur radio operator’s license.

D. Honorary Member

1. Any person nominated by a Club member shall, with the approval of the Board of Directors, become eligible for honorary membership. This person shall have made some outstanding contribution to amateur radio or the Four Lakes Amateur Radio Club.

 

1.03 RIGHTS AND PRIVILEGES INCIDENT TO MEMBERSHIP

A. Regular Member

1. Regular members may participate in all activities of the Club.

2. Regular members may vote on all matters presented at a Club meeting.

3. Regular members may hold any office in the Club.

B. Associate Member

1. Associate members may participate in all activities of the Club.

2. Associate members may neither vote nor hold any office in the Club.

C. Youth Member

1. Youth members may participate in all activities of the Club.

2. Youth members may vote on all matters presented at a Club meeting.

3. Youth members may not hold any office in the Club.

D. Honorary Member

1. Honorary members may participate in all activities of the Club.

2. Honorary members may neither vote nor hold office in the Club.

 

1.04 ADMISSION TO MEMBERSHIP

A. General requirements for any person to be admitted to membership in the Club:

1. The candidate must be able to satisfy the qualifications for any one class of

membership as set forth in section 1.02.

B. Procedure for candidate approval:

1. Candidates for membership shall submit an application for membership and pay dues in accordance with the requirements of section 2.01.

2. Candidates for membership shall be introduced to the membership by the presiding officer at any regular Club meeting at which time the candidate may briefly relate to the membership his or her amateur radio activities.

 

1.05 DISMISSAL FROM MEMBERSHIP

A. A member may be dismissed and banned from membership for actions unbecoming a radio amateur upon three-quarters vote of a quorum of regular members present and voting at a regular meeting. However, no member shall be dismissed from membership until the member has been informed of the nature of the charge out of which the proceeding for dismissal has arisen, and until the member has been afforded an adequate opportunity to provide an explanation. The presiding officer at the regular meeting shall be in charge of any proceeding arising under this subsection. Any dues or fees paid in advance by a member dismissed under this subsection shall be refunded.

 

1.06 CONTINUATION OF MEMBERSHIP

A. Any member who is on active duty with the United States Armed Forces shall continue as a member without paying Club dues or renewing his or her membership. This member may exercise all the rights and privileges of his or her class of membership.

 

 

2.01 ANNUAL DUES

A. GENERAL

1. Annual dues for regular members shall be set by the Board of Directors and approved by the membership following voting procedures described under section 6.06.

2. Annual dues for any additional members in the same household as a regular member shall be set by the Board of Directors and approved by the membership following the voting procedures described under section 6.06.

3. Annual dues for associate members shall be set by the Board of Directors and approved by the membership following the voting procedures described under section 6.06.

4. Honorary members shall not be required to pay dues.

5. Annual dues are due by the regular Annual Business Meeting each year.

B. SPECIAL CASES

1. No dues shall be required of members qualifying under section 1.06.

2. Annual dues payable by new members who are entering the Club after January shall have a progressive discount schedule set by the Board of Directors.

3. Annual dues for any members who are enrolled in a primary, secondary, or post secondary education institution or who are under 18 years of age shall be set by the Board of Directors and approved by the membership following voting procedures described under section 6.06.

4. Annual dues for regular members over the age of 65 shall be set by the Board of Directors and approved by the membership following voting procedures described under section 6.06.

C. SUSPENSION

1. Any member of the Club whose dues are in arrears more than ninety (90) days shall be automatically suspended from membership and thereupon denied the rights and privileges incident to membership as set forth in section 1.03. A member suspended under this section may reestablish his or her membership in the Club by paying the full year’s dues.

 

2.02 FEES AND SPECIAL ASSESSMENTS

A. Fees and special assessments shall be recommended by the Board of Directors and approved by a quorum of the membership at a regular meeting following the voting procedures defined under section 9.02.

 

 

3.01 MEMBERS

A. GENERAL

1. The Board of Directors shall consist of:

a. Four (4) elected officers of the Club.

b. Three (3) elected Directors-at-Large.

c. The past President may serve as an adviser to the Directors when no incumbent Board member is reelected.

B. ELECTION

1. Officers elected pursuant to section 4.01 are Directors of the Club.

2. Directors-at-Large for the current year shall be elected at the annual meeting.

C. TERMS OF OFFICE

1. Newly elected members of the Board of Directors shall take office at the conclusion of the Annual Business Meeting during which they are elected.

2. The term of office is from the conclusion of the meeting at which they are elected to the conclusion to the next Annual Business Meeting when successor Directors are elected.

D. PERSONS ELIGIBLE

1. Except as hereinafter provided, any regular member of the Club may hold office as a Director of the Club.

2. An officer of the Club may not also simultaneously serve as a Director-at-large.

 

3.02 DUTIES OF THE BOARD OF DIRECTORS

A. MANAGEMENT

1. The management of the Club shall be vested in the Board of Directors.

B. ARBITRATION OF DISPUTES

1. The Board of Directors shall be the sole judge and arbiter in cases of dispute arising out of the operation and affairs of the Club.

C. CLUB EXPENDITURES

1. The Board of Directors shall have the duty to take care of and account for the funds of the Club. It shall receive spending proposals and pass on all expenditures proposed by the treasurer.

2. The budget for the coming year shall be presented and read at a regular meeting of the Club at which a quorum is present. The budget proposal shall be tabled until no later than the next Annual Business Meeting at which time it shall be acted upon. Written notice of both the date of the budget presentation and the date which it shall be acted upon shall be
communicated to voting members.

3. Proposed expenditures in excess of $200.00 for a single item not listed in the budget and approved shall be presented and read at a regular meeting of the Club at which a quorum is present. The proposal shall be tabled until the next regular meeting at which time it shall be acted upon. Prior to this latter meeting, written notice shall be given to each voting member stating the nature of the proposed expenditure and the date upon which the vote will be taken.

D. MEETINGS

1. Regular and special meetings of the Board of Directors shall be held as provided in section 3.03.

 

3.03 MEETING OF THE BOARD OF DIRECTORS

A. REGULAR MEETINGS

1. A regular meeting of the Board of Directors shall be held once each month.

2. The place of such regular meetings shall be any suitable location or medium as may be announced by the presiding officer at the preceding meeting of the Board of Directors.

B. SPECIAL MEETINGS

1. Special meetings of the Board of Directors may be called by or at the request of the President, Vice President, Secretary, or any two Directors-at-Large.

2. Notice of a special meeting of the Board of Directors shall be announced through the use of amateur radio and/or written electronic communication to all members.

3. The place of such a special meeting shall be any suitable location or medium as may be fixed by the person or persons calling such meeting.

C. QUORUM

1. A majority of the number of filled Director positions as set forth in section 3.01 shall constitute a quorum for the transaction of the Club business at any meeting of the Board of Directors. A majority of the Directors present may adjourn the meeting to a later time without further notice.

D. MANNER OF ACTING

1. The act of the majority of the Directors present at a meeting at which a quorum is present shall be an act of the Board of Directors.

E. CONDUCT OF MEETINGS

1. The President, and in the President’s absence, the Vice President, and in their absence, any Director chosen by the Directors present, shall call the meeting of the Board of Directors to order and shall act as chairperson of the meeting.

2. The Secretary, and in the Secretary’s absence, any Director present which the presiding officer may appoint, shall act as Secretary of the meeting.

3.04 VACANCIES

A. A vacancy occurring in the Board of Directors shall be filled until the next election by the
President with the consent of a majority of the Directors then in office, though less than a quorum of the Board of Directors

 

 

4.01 GENERAL

A. MEMBERSHIP

1. The officers of the Club shall be the President, Vice President, Secretary, and Treasurer.

B. ELECTION

1. The officers for the current year shall be elected at the Annual Business Meeting.

2. The procedure for election is set forth in Article V.

C. TERM OF OFFICE

1. Newly elected officers shall take office at the conclusion of the Annual Business Meeting during which they are elected.

2. The term of office is from the conclusion of the meeting at which they are elected to the conclusion to the next Annual Business Meeting, when successor officers are elected.

D. PERSONS ELIGIBLE

1. Any regular member of the Club may hold office as an officer of the Club.

4.02 DUTIES OF THE OFFICERS

A. President

1. The President shall be the principal executive officer of the Club, subject to the control and direction of the Board of Directors.

2. The President, in general, shall supervise all the business of the Club.

3. The President shall preside at the meetings of the Club and at all meetings of the Board of Directors.

4. The President shall appoint, from the regular membership, chairpersons to head committees for the purpose of organizing, supervising, and executing Club activities.

B. VICE PRESIDENT

1. The Vice President shall be an executive officer of the Club, subject to the direction of the President and the Board of Directors

2. In the absence of the President, the Vice President, shall carry out all duties of the President.

3. The Vice President shall be in charge of public relations.

C. SECRETARY

1. The Secretary shall be an executive officer of the Club, subject to the direction of the President and the Board of Directors.

2. Duties of the Secretary shall include but not be limited to:

a. Keep the minutes of the regular meetings and the meetings of the Board of Directors.

b. See that all notices are duly given in accordance with these bylaws.

c. Be custodian of the Club seal, records, papers, equipment, and any item, records, or objects which might be needed for the continued operation of the Club from year to year.

d. Keep a directory of the names, addresses, and call signs of all members.

e. In general, perform all duties incident to the office of Secretary and have such other duties and exercise such authority as from time to time may be delegated or assigned by the President or by the Board of Directors.

D. TREASURER

1. The Treasurer shall be an officer of the Club, subject to the direction of the President and the Board of Directors

2. Duties of the treasurer shall be include but not limited to:

a. Have charge and custody of, and be responsible for, all funds of the Club.

b. Receive monies in the name of the Club from any source whatsoever, and deposit all such monies in the name of the Club in such banks or depositories as shall be selected by the Board of Directors.

c. Assist the Secretary in the performance of the Secretary’s duties.

d. Prepare and make available a monthly financial statement.

e. In general, perform all of the duties incident to the office of Treasurer and have such other duties and exercise such other authority as from time to time may be delegated or assigned by the board of Directors.

f. Prepare not later than the regular November meeting, a proposed budget for the coming year.

4.03 VACANCIES

A. President

1. A vacancy will be filled by the Vice President who shall become President.

B. OFFICERS OTHER THAN THE PRESIDENT

1. Any vacancy occurring in any office other than that of the President shall be filled until the next annual election by appointment by the Board of Directors

 

ARTICLE V ELECTIONS

 

5.01 NOMINATIONS

A. The nomination of candidates for the offices of President, Vice President, Secretary, Treasurer, and Director-at-Large shall be made at or before the Annual Business Meeting. Nominees must agree to serve if elected.

5.02 TIME OF ELECTIONS

A. The election of officers and Directors-at-Large shall be at the Annual Business Meeting.

5.03 VOTING PROCEDURE

A. ORDER OF VOTING

1. The order of voting shall be for the office of President, Vice President, Secretary, Treasurer and then the Directors-at-Large.

B. BALLOTS

1. The voting shall be conducted by written and/or electronic ballot or, in the case of an uncontested election, by the assent of the voting members.

C. COUNTING OF VOTES

1. For the office of President, Vice-President, Treasurer and Secretary, the candidate receiving the majority of votes cast for the particular office shall be declared elected to that office.

2. In the event that no candidate for a particular office receives a majority of the votes cast, a runoff election shall be held immediately. The candidates shall be the two who finished first and second on the first ballot for that office.

3. Directors-at-Large shall be elected by members voting for a maximum of three (3) from the field of candidates on the ballot.

a. In the event two or more candidates tie for third place in the vote for Directors at-Large, a runoff ballot or ballots shall determine the elected candidate.

 

ARTICLE VI CLUB MEETINGS

 

6.01 REGULAR MEETINGS

A. TIME

1. A regular meeting of the Club shall be held without other notice than this Bylaw at 7:30 P.M. Central Time on the third Tuesday of each month.

2. Additional meetings may be scheduled in accordance with section 6.02

B. PLACE

1. The place of such regular meetings shall be announced by the presiding officer at the preceding meeting of the Club or by written electronic communication.

6.02 SPECIAL MEETINGS

A. TIME

1. Special meetings of the Club may be called at any reasonable time by act of the Board of Directors.

B. NOTICE

1. Notice of a special meeting of the Club, including the purpose of the meeting, the date, time and place, shall be announced by written electronic communication to all members, at least seven (7) days prior the special meeting date.

6.03 QUORUM

A. A minimum of twenty percent (20%) voting members of the Club shall constitute a quorum for the transaction of Club business at any meeting, but a majority of the voting members present (though less than such quorum) may adjourn the meeting from time to time without further notice.